Careers   ·  August 27, 2019

Events & Communications Coordinator

Position: Events & Communications Coordinator

Status:    Full time

Position: Non-exempt, hourly ($16-$17/hour)

Start Date: Immediately

Reports to: Director of Development Operations

Job Description (Last updated August 28, 2019)

The Events & Communications Coordinator (ECC) is someone with events management and strong communication skills, who enjoys working on engaging experiences and development’s marketing collateral that bring people together. Reporting to the Director of Development Operations, the ECS will assist with the design and implementation of the Development department’s event planning and communication needs; as well as drafting social media content/newsletter communications.



Events (50%)

  • Lead and support the department with the organization and execution of all patron events (patron tours, culture treks,…) and others as identified.
  • Coordinates, prepares and distributes meeting agendas and materials with development team, inter-departmental staff, volunteer committees and venue staff.
  • Develop, track, and provide event strategy, checklists and summary posts regarding patron experiences to share and drive awareness to give, join and/or renew.
  • Follows up with donors and sponsors to obtain event information regarding payment, advertisements, and attendance.
  • Handles calls and emails regarding tickets, donations, sponsorships and all general event-related tasks.
  • Monitor policy guidelines and standard procedures for special events and communication activities.
  • Create and develop high-impact special events that best highlight the museum, as needed.
  • Continue to analyze and report on productivity of the museum’s special events.
  • Participate as a member of the development team and provide consultation on all fundraising initiatives.
  • Provides general event administrative support, including answering phones, photocopying, ordering specialty items and related supplies, and processing mail and vendor invoices.

Communications (50%)

  • Focus on assisting the development team with consistent messaging, creative patron stories, administrative/development tasks and active promotion of our programs and impact.
  • Collaborate with the Development Assistant to implement creative and innovative membership appeals, upgrade strategies, and annual giving campaigns.
  • Create, develop and execute the development department’s communications activities that generate and foster engagement from the museum’s patrons.
  • Write, edit, design and develop compelling content for fundraising collateral (print and digital) to attract/retain targeted constituents via CANVA, mail appeals, MailChimp and social media platforms by partnering with development team and Marketing & Communications department.
  • Create, maintain, monitor and report on online registration websites/weblinks for events.
  • Work collaboratively with the Marketing & Communications department to drive the development of events, communications and collateral materials including the creation of all promotional efforts, written print and electronic materials; including drafting content for a social media presence for special events and patron stories.


Other duties as determined by Director of Development Operations.

Knowledge, Skills and Abilities


  • Bachelor’s degree or equivalent preferred; experience in communications, marketing, public relations or journalism
  • Strong communication and interpersonal skills that apply to dealing with staff, volunteers and patrons (donors & members)
  • Experience with social media and marketing platforms, such as Facebook, Instagram, Twitter, MailChimp, CANVA, Etc.
  • Proficient in basic computer skills, including MS Office; and graphic design skills
  • Ability to maintain project management, planning checklists, Etc.
  • Experience analyzing data and developing systems to improve operating efficiency.
  • Excellent time management skills and ability to prioritize and execute multiple tasks, meet deadlines and work in a fast-paced environment and problem solve.
  • Energetic and positive professional who works well in a collaborative team environment.
  • Demonstrated experience in taking initiative when planning and executing projects.
  • Enthusiasm and desire to make an impact.
  • Ability to work evenings and weekends as required.

Must be available to work some weekends, holidays, and evenings.

This job description is intended as a guide to the general job responsibilities and is not inclusive of every duty the employee is expected to perform. MOPA is an Equal Opportunity Employer.

Application procedure:  Email resume, cover letter and list of three references to:

Physical Requirements:

 Reaching outward
 Manual dexterity
 Reaching Above Shoulder
 Pushing/pulling: 15 – 60 lbs (estimate)
 Lifting Usual amount 15 – 40 lbs (estimate
Carrying 10 – 20 lbs (estimate)